The Treasurer compiles composite reports from individual record books to general ledgers: reviews and reconciles receipts, bills, and cash received to assure accuracy of figures to prevent discrepancies and financial loss. In addition, the Treasurer categorizes, indexes, files and deposits materials, forms and monies received to assure public funds are administered properly.
Financial Management
- Investment of Revenues
- Keep an accurate record of monies received and disbursed
- Check supporting data for all check and cash receipts from all county monies
- Submit accurate financial records for an annual audit
- Prepare monthly reports
- Prepare reports throughout the year for the Madison County Board of Supervisors and State Auditor
- Consult with members of the Investment Committee (various members of banking institutions in Madison County)
- Update Investment Report annually if law changes
- ACH transfers of monthly tax payments and from auto dealers
- Send monthly monies to the Iowa Department of Transportation
- Apportion taxes to various entities
- Collect miscellaneous revenues from all county offices and departments
Real Estate Division
- To collect taxes certified for all real estate, mobile homes, special assessments, utilities
- Process Iowa Property Tax Credit Claims for senior citizens or disabled persons
- Pursue collection of tax liens by ordinary lawsuit or by proceeding to the taking of the tax sale deed
- Prepare for publishing a newspaper notice of tax sale
- Conduct annual and adjourned tax sales
- Send notice of delinquent taxes to taxpayers with outstanding taxes as of November 1
- Send notice of annual tax sale no later than May 1
- Process tax sale redemptions
Motor Vehicle Division
- License, title, collect use tax and motor vehicle registrations in Madison County
- Issue duplicate, salvage, in lieu and in transit titles
- Record and release security interests
- Issue junking certificates for vehicles that are dismantled or no longer operable
- Prepare reports for the Iowa Department of Transportation
- Process refund claim forms
- Issue special license plates
- Work with Department of Transportation Investigators
- Process uncollected parking tickets for cities of Madison County
Collection of Property Taxes
It is the Treasurer’s duty to collect all taxes, certified by the County Auditor, which includes real estate, mobile homes, special assessments, buildings on leased land, equipment assessed as real estate, utilities and grain handlers . The County Auditor delivers tax lists of the various districts to the Treasurer at the beginning of each fiscal year. Taxes are segregated in taxing districts, and the amounts collected are apportioned to the various funds; State, Area Schools, Ag Extension, Assessor/Appraiser, County, School, corporate entities and townships.
